Recommendations for requesting recommendations


The science writing class I taught had ended for the day, and one of my students approached me. She was a bright pupil who always turned in good work, and she asked, hesitantly, whether I could write her a recommendation letter for a scholarship.

“Sure!” I said. “I’d be happy to!”

“Great!” she replied, shuffling papers, presumably the forms I’d need to fill out to accompany my letter. “But there’s, uh, one thing.”

“What is it?” I asked.

She handed me the papers and whispered, “The letter’s due kinda soon.”

Aha. Another student had waited until the last minute to solicit a recommendation letter, and now I’d have less time than usual to prepare it. A month is standard. Two weeks is pushing it. I supposed I could write her a letter within the week if I had to, but the rush job might compromise its quality.

“That’s OK,” I assured her, recalling how I, as a student, had certainly procrastinated my share of academic tasks. “So when’s it due?”

She looked at her watch and said, “90 minutes.”

You may be appalled to learn that I wrote the letter anyway. (As I wrote in last month’s column about writing recommendation letters, sometimes declining a request is the best option.) But had she instead asked a non-spineless professor, she likely would have been turned away with no letter.

That outcome, though less desirable in the short run, might have done a better job of enforcing one of the most important principles of asking for recommendation letters: Give sufficient warning. There is literally no downside to asking for a letter early. No professor has ever said, “Geez, these effing kids, always responsibly planning ahead. Also, I wish they’d land more Frisbees on my lawn.”

This is just one way you can improve your experience as a letter requester, not to mention the experience of those you are requesting letters from—which essentially means helping yourself, because an annoyed letter writer is an uncomplimentary letter writer. “Yeah,” your letter will say, “you should definitely give this little nimrod a job. Knock yourself out, pal.”

Here are some more tips for requesting recommendation letters to make the process as painless as possible for everyone involved:

  1. For goodness sake, share the outcome with your recommender afterward. Did you get into that graduate program? Did you win the scholarship? Will you be studying zebra finches next year at the Sorbonne for that hypercompetitive fellowship, due in no small part to a glowing letter written by a kind mentor on your behalf? Let them know! Most of the students for whom I’ve written letters have disappeared into the ether, and the only way I’ll ever know how the next phase of their career turned out is by looking them up on Facebook—which I don’t do, because that’s creepy.

The whole recommendation letter rigmarole reminds me of when I was a kid watching TV with my dad and an infomercial for an automotive touch-up paint called Color Match came on. A man with a mustache declared to the camera, apropos of nothing else, “Color Match really works!” That was the entirety of the scene: Open on mustached man, he says his line, cut to next shot. My dad snickered and then muttered sarcastically, “Yeah, you can take his word for it.”

That was my first childhood lesson that a testimonial is only meaningful if it comes from someone with valid credentials and is based on arguments or data—not just an enthusiastic sentence from some schmo with a mustache.

Recommendation letters are the “Color Match really works!” of the science world. We request them, hoping they’ll bolster our chances of career success. We write them, hoping we sound credible. We do all of this for an audience whose workday includes reading dozens, or maybe hundreds, of similar letters—which, after a while, must all sound a bit like variations on “Color Match really works!”

But those of you asking for recommendation letters can still increase the chance that they’ll sound more convincing than a ’90s infomercial. Just, uh, give us more than an hour and a half, OK?

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